Public Information Act Requests

Right to Access


Texas Government Code, Chapter 552, gives citizens the right to access governmental records. Although there is not a standard form required to request records, one is provided here for your convenience.

To obtain documents, you must submit a written request (by email, fax, mail, or in person) that includes enough information and detail about the information requested to enable the City to accurately identify and locate the items requested. To ensure proper processing, include a way to contact you.

To request information, send your request to: 

  • City Records

    • Tara Brooks, City Secretary
    • By email
    • By fax: 817.410.3004
    • By mail
      • P.O. Box 95104
        Grapevine, Texas 76051
    • In person
      • Grapevine City Hall
        200 S. Main St.
        Grapevine, Texas 
  • Police Records

    • By email
    • By fax: 817.410.3312
    • By mail or in person
      • 1007 Ira E. Woods Avenue
        Grapevine, Texas 76051 
  • Medical Records

    • By email
    • By fax 817.410.4410
    • By mail or in person
      • 1007 Ira E. Woods Avenue
        Grapevine, Texas 76051
  • Municipal Court Records

    • Municipal Court
    • By email: Cindy Eteaki
    • By fax: 817.410.3223
    • By mail or in person
      • 1027 Ira E. Woods Avenue
        Grapevine, Texas 76051

Once a request is received, the City will make the records available as soon as practical and will notify the requester when they are ready. The governmental body may collect a fee as prescribed by law or regulation for the requested documents. If a fee is not prescribed, the fee shall be the actual cost of duplicating the record.  More information on the charges under the Public Information Act can be found on the Attorney General's website. 

Under the Public Information Act, some categories of information do not have to be released. Exceptions to disclosure fall into two general categories: 1) mandatory exceptions that make information confidential and require a governmental body to withhold information, and 2) discretionary exceptions that allow but do not require a governmental body to withhold information. You may find information about mandatory and discretionary exceptions on the Attorney General's website.

Other Resources